Product
The compliance cockpit for busy recruiters.
One place to add candidates, watch documents arrive and verify themselves, and export files an inspector will accept.
Pipeline
The whole pipeline on one screen.
Live status for every candidate — what's in, what's verified, what's blocking a start date. Search, filter, act.
- Live document status — per candidate, per document, updated the moment something arrives.
- Flags first — mismatched or expired documents surface at the top.
- Filters — role, status, recruiter or free-text search.
Candidate file
One verified file per candidate.
Everything for a hire in one place — documents, checks, references and progress, ready to export as a single pack.
- Document viewer — every upload inspectable, with verification result and timestamps.
- Manual override — accept or reject any document with a recorded reason.
- Audit-ready export — one click, one pack, in order.
WhatsApp agent
An agent that does the chasing.
The WhatsApp agent guides each candidate through their uploads, answers questions, and nudges quietly until the file is complete.
- Instant verification — documents checked as they arrive, results back in seconds.
- Smart reminders — configurable cadence for candidates who go quiet.
- No candidate logins — nothing to install, nothing to remember.
what do I do if my DBS is from 2023?
14:02 ✓✓Good question — if you're registered with the DBS Update Service, send a photo or PDF of your certificate and I'll check it's still valid. Otherwise we can start a new application for you.
14:02Thanks, that's recorded — your recruiter will verify it via the Update Service. That's 5 of 7 done.
14:04Verification
What gets verified.
Each document is read, validated and cross-checked on arrival. Anything uncertain is flagged to you.
More in the FAQs- Passports & IDs
- Machine-readable zone parsed, expiry and name-match checked against the candidate record.
- Right to Work
- gov.uk share-code outcome recorded against the file, with a screenshot stored alongside it.
- DBS certificates
- Certificate details validated; where registered, the Update Service outcome your recruiter checks is recorded against the file.
- Qualifications
- Certificates read and matched to the role's requirements — NVQ, Care Certificate, NMC PIN.
- References
- Referees contacted, chased and recorded automatically until both responses are in.
See it with your own candidates.
Run your next hire through Onboardly. Fourteen days free, set up in an afternoon.