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Recruitment Compliance Assistant

Every hire compliant. Every file ready for inspection.

Onboardly collects documents over WhatsApp, verifies Right to Work, DBS and references, and files everything for inspection — with less chasing.

Start free pilotSee how it works

14-day pilot · No card required

Onboardly
online

Hi Jane — I'm Onboardly. Before your first shift we need a few compliance documents. Reply YES to get started.

09:41

YES

09:41 ✓✓

Great. First up — please send a photo of your passport.

09:42
passport.jpg
1.8 MB · photo
09:53 ✓✓

Passport verified. Next, please send your DBS certificate.

09:53
dbs_certificate.pdf
0.6 MB · document
09:57 ✓✓

All verified — your compliance file is complete.

09:58
Covers
  • Right to Work
  • Enhanced DBS
  • Audit-ready files
  • References

How it works

One system from first message to signed-off file. No portals for candidates, no spreadsheets for you.

  1. 01

    Add the candidate

    Drop in a CV or a name and number. Onboardly reads the CV and selects the document pack the role requires.

  2. 02

    Collection runs on WhatsApp

    The agent messages the candidate, walks them through each upload, and verifies every document as it arrives. Anything uncertain is flagged to you.

  3. 03

    Export the file

    When every check clears, download one audit-ready pack — each document verified, timestamped and in order.

The whole pipeline on one screen.

Every candidate's status, live. Search and filter, spot the files that need you, and act before a start date slips.

  • Live document status — see exactly what's in, verified or missing per candidate.
  • Flags first — mismatched or expired documents surface at the top of the list.
  • Search and filter — by name, role, status or recruiter.
Explore the dashboard
Onboardly candidate roster — pipeline of candidates with compliance progress

One verified file per candidate.

Every document, check and reference in one place — verified on arrival, tracked to completion, exportable in a click.

  • Automatic verification — passports, DBS certificates and qualifications read and validated on upload.
  • DBS and RTW captured — DBS Update Service status and gov.uk share codes recorded for your recruiter to verify — nothing to copy between tabs.
  • References chased — requested, tracked and followed up on a schedule.
View a candidate file
Onboardly candidate file — onboarding journey and verified compliance documents

Stop chasing paperwork.

Run your next hire through Onboardly. Fourteen days free, set up in an afternoon, cancel anytime.

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